Virtual Rounding and Case Presentations with Students

Faculty may engage medical students in remote clinical learning in the following three scenarios:

4.1.1 Students may join via Zoom, or any approved USA Health platform, with various faculty and residents in clinic or hospital wards to hear presentations of interesting cases and discuss them without patient identifiers included.  Students would not participate in direct patient care using the platform.

   

4.1.2 Students can participate in the patient presentation by residents to faculty on rounds in the hospital or clinic in situations that do involve patient identifiers defined by HIPAA.  This can be combined with student remote Cerner access to enhance learning.  Students would not participate in direct patient care.

4.1.3 Students join via Zoom as part of classroom didactic sessions where interesting patient cases will be presented and discussed with them by faculty and residents.  When presenting these cases, patient identifiers are not used other than patient age.

When using the Zoom platform, a faculty member or resident as a host should do the following:

  

4.2.1 Faculty and residents functioning as a host must use the USA Health instance of Zoom by accessing usahealthsystem.zoom.us.  If you have previously used the University of South Alabama version of Zoom (southalabama.zoom.us) you will be prompted to “switch” your Zoom account.  This will require you to acknowledge an email sent from no-reply@zoom.us, with a link. 

    

4.2.2 The host must enable a password to the Zoom sessions in order to prevent unauthorized access to the Zoom session.

4.2.3 Students should access Zoom via a University of South Alabama Zoom account.

4.2.4 Consider allowing Zoom to generate a meeting ID, as opposed to a personal meeting ID, each time. This ensures that no one can recall your personal meeting ID by entering it on the Zoom website, thus re-entering your meeting at any time there is a session with that ID in use.

4.2.5 Consider using the “waiting room” feature of Zoom to control when participants can join your meeting.  This ensures unknown/unwanted participants cannot access the meeting.  Lock the meeting once all participants have joined.

4.2.6 Faculty and residents as hosts should disable recording and turn off screen sharing by default.

4.2.7 Students cannot record or store patient information from these sessions on their personal devices.  In addition, they should attend these sessions from a location that maintains patient confidentiality and compliance to HIPAA regulations

4.2.8 Turn off any home artificial intelligence devices (e.g. Amazon Echo®, Google Nest®, Apple Home®, etc.).   These devices are designed to actively listen and could easily “hear” what is being discussed on your Zoom session.

4.2.9 Hosts and students cannot use public or open Wi-Fi access to a attend these sessions remotely.  They must use a secure Wi-Fi or wired internet connection.