Local Travel

Introduction

Employees will be reimbursed for local personal automobile mileage at the federal standard rate while on official University business. Normal commutes from the employee's home to their work base are not considered local travel and will not be reimbursed. Employees are entitled to a mileage allowance from their work base to their destination and return to their work base for miles actually traveled. If an employee travels directly to a location from their home that is not their work base, but exceeds their normal commuting distance, the employee is entitled to reimbursement but only to the extent that the total miles driven exceed the employees' normal commute mileage. This provision applies on both regularly scheduled workdays and non-regularly scheduled work days. Employees are expected to travel the most reasonable and direct route to their destination.

Procedures for Local Mileage Reimbursement

To obtain reimbursement for local travel a local mileage report must be submitted in Concur. Instructions on how to complete a local mileage report are found here.

See the General Travel Information tab for procedures for guest and student travel reimbursements.

Internal Revenue Service Allowed Mileage

As noted earlier, the University generally only allows reimbursement of mileage in excess of an employees' normal commute from home to work base. In certain situations, the Internal Revenue Service does, if the tax payer deducts business expenses, allow taxpayers to deduct mileage in excess of University reimbursed mileage. Employees should consult their tax accountants for further guidance in this area.

Local Travel Standard Mileage

All travelers will be reimbursed for local mileage driven as calculated by the Mileage Calculator within Concur.